Do you love working with children? Do you love languages and working in a multicultural environment? Global Kids Extended-day Program at The International School, centrally located in South Waterfront in SW Portland, is hiring an Extended-day Program Coordinator. Typical hours are 1:00-6:30pm on regular school days, or as determined between the Program Coordinator and the Program Manager. Additional hours are available on no-school days and school breaks, including during the summer. Please read further for more info and instructions to apply.

We are still accepting applications for this position. We will close this job posting when positions are filled.

Job Description

Title: Global Kids Extended-day Program Coordinator

Department: Global Kids Extended-day Program

Reports to: Global Kids Extended-day Program Manager

Status: Non-exempt (hourly) with benefits

Wage: Starting at $17 per hour plus benefits

Hours per week: 28.5 hours per week on regular school weeks; additional hours available during no-school days and breaks.

Work Schedule:

• Orientation: Hours vary. Begins August 17 with CPR training (if needed)
• Regular Work Schedule: On school days, typical hours are from 1:00-6:30pm on Monday, Wednesday, Thursday, and Friday. Tuesdays from 12:00-6:30pm. Hours will be determined by the Program Manager.
• Non-school days: Program is open on many no-school days. Schedule on non-school days will be determined by the Program Manager and Program Coordinator, and are typically 6-8 hours per day. These include individual days during the school year (like teacher in-service days) and full weeks during some school and summer breaks.

General Summary

The Global Kids Extended-day Program Coordinator is a year-round position reporting to the Global Kids Program Manager.  The Program Coordinator works as a member of the two-person administrative team to plan and execute the Global Kids Extended-day Program at The International School. Duties and responsibilities include but are not limited to customer service; managing student attendance; administrative duties; coordinating student showcases, field trips, and other activity planning and execution; front office duties; registration and enrollment; and facilitating and coordinating a variety of tasks to assist with extended-day program operations.

Job Duties

• Collaborate with Program Manager, Admin Staff, school faculty, Global Kids Program staff, Parents, and 3rd Party Class providers to coordinate a high quality program that supports extracurricular achievement and the healthy development of students.
• Communicate clearly and professionally with students and families.
• Support Program Manager in development of program offerings.
• Collaborate with Program Manager to register and enroll students in program including drop-in activities.
• Assist Program Manager in supervising Extended-day program staff and volunteers
• Supervise program participants
• Coordinate with parents, staff, 3rd Party Class providers, and school staff regarding schedules and changes
• Ensure smooth transitions, systems, and student expectations are in place
• Coordinate student showcases, one at the end of each program term
• Communicate with Program Manager, Admin Staff, school faculty, Global Kids Program staff, and 3rd Party Class providers about use of space
• Monitor the building and grounds to ensure safety and security for staff and participants
• Track participants using daily sign-in sheets and online attendance database in coordination with Global Kids staff, school staff, and 3rd Party Class providers
• Contact families in a timely manner in the event of absence to ensure student safety
• Facilitate emergency drills
• Provide student support services for participants, including behavior and first aid needs
• Complete and submit Incident Reports as needed
• Track student support services provided during program and communicate with families when support is provided
• Create support plans for students who need additional support and monitor goals for improvement
• Coordinate data collection, documentation, filing, and database maintenance in accordance with management information systems and program needs
• Assist Program Manager in tracking and collecting program fees
• Facilitate outreach to families, the community and local businesses to increase participation, volunteering, donations, and involvement in the program
• Develop safe and supportive relationships with students, staff, volunteers, 3rd Party Class providers, school staff, and families
• Assist with hiring and training staff and volunteers
• Coordinate snack service during program
• Manage Global Kids Extended-day Program during Program Manager’s absence
• Ensure that students are getting at least 30 minutes per day of homework time
• Coordinate with Global Kids staff to ensure they adhere to the program schedule
• Effectively communicate school policy, mission, values, and decisions to program staff, volunteers, 3rd Party Class providers and the community
• Utilize youth development principles and coach staff, volunteers, and 3rd Party Class providers to use them as well
• Utilize restorative justice practices and Culturally Responsive Positive Behavioral Interventions and Supports to address conflicts and behavioral concerns
• Ability to work a varied schedule depending on program needs and activities
• Attend all required trainings and professional development

• Become familiar with the rules and regulations of Global Kids Extended-day Program as outlined in the handbook and work in compliance with those rules and regulations
• Collaborate with Program Manager to facilitate staff meetings and professional development
• Prepare for and facilitate Daily Staff Circle, including Staff Circle Notes for staff to review daily
• Assist the Program Manager in hiring, supervising, providing feedback for, and evaluating Global Kids staff
• Facilitate family surveys to assess needs and interests
• Conduct oneself at all times in an appropriate and professional manner and represent the Global Kids Program, The International School, the staff, and the Program Manager in a professional manner
• Carry out occasional additional duties as assigned by the Global Kids Program Manager

Knowledge, Skills and Abilities

• Passionate about the mission and vision of the school.
• Self-motivated, proactive, resourceful, and creative problem solver
• Strong organizational skills with attention to detail and the ability to meet deadlines
• Commitment to excellent customer service and a positive attitude toward a front facing customer service position
• Collaborative team player who can work together with the Program Manager and work independently
• Attention to detail and ability to produce accurate information in the most efficient manner possible
• Ability to identify and complete shifting priorities in a fast-paced environment
• Ability to communicate effectively and professionally, orally and in writing in English, with a broad range of internal and external constituents
• Ability to maintain confidentiality in regards to student medical issues and/or special needs and staff personnel issues
• Comfortable proactively learning new technology and suggesting technology related solutions
• Advanced skills in MS Office (Word, Excel, PowerPoint)
• Experience with Google Suite (Gmail, Google docs, Google sheets, Google forms, Google calendar)
• Advanced skills utilizing online database software. Specific experience using SchoolsBuddy is a plus

• Able to create attractive promotional materials and spreadsheets
• Ability to perform data entry efficiently and accurately

Working Conditions/Physical Requirements:  

• Capable of quickly traveling to multiple locations on school campus in all weather including up and down hills, lifting or otherwise carrying 40 pounds, traveling up/down flights of stairs, standing and sitting for long durations, typing for continuous hours on a computer keyboard, and reading information on a computer screen
• Ability to handle the physical demands of working with children ages three through twelve

Required Qualifications

• Bachelor's degree or equivalent experience
• 1-3 years experience in an after school program setting, preferably in a school-based program
• Administrative experience
• Communicate fluently in written and spoken English
• Experience working with people from diverse cultural, linguistic, and economic backgrounds is essential

Preferred Qualifications

• Experience in volunteer management, administration, and staff supervision
• Comfortable in an international community with experience living and/or traveling overseas and studying other languages
• Experience working with children (ages three through twelve), preferably in a school setting

Training Requirement (can all be completed upon hire, during training or online)

• Enrollment in Oregon’s Central Background Registry
• Current Food Handler’s Card
• Current certification in CPR/First Aid
• Completion of the Introduction to Child Care Health and Safety (ICCHS) course offered through the Oregon Office of Child Care
• Completion of Recognizing and Reporting Child Abuse and Neglect (RRCAN) or similar course within the state of Oregon
• 15 Hours of training per year, 8 of which must be in child development

How to Apply

1. Read the complete job description here: https://internationalschool.tedk12.com/hire/ViewJob.aspx?JobID=107 
2. Select the "apply now" button on the upper right corner of window to complete application.

**Employment is contingent on successful completion of the Oregon Early Learning Division Office of Child Background Check https://ssl7.emp.state.or.us/ccd/**